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To streamline planning, review, and budgeting, IT uses a centralized process for requesting hardware and software for academic courses.
As agreed upon during a Chairs Council meeting, only Chairs and Academic Department Directors may submit hardware and software requests to IT. Individual faculty members should not submit requests directly.
Faculty Consultation
Chairs and Directors should consult with their faculty to identify any course-related hardware or software needs beyond current lab offerings.
Please:
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Collect and review faculty input
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Evaluate requests for viability and appropriateness
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Consolidate approved requests before submission
Submitting Requests
All approved hardware and software requests must be submitted using the official request form:
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Hardware & Software Request Form
https://otiscollege.formstack.com/workflows/lab_software
(powered by Formstack)
Submission Deadline
All hardware requests must be submitted by March 15 each year to allow time for review and potential inclusion in the annual budget cycle.
When completing the form, please indicate whether you are requesting IT to cover the hardware cost or if your department will use its own budget to cover the cost.
Note: Late submissions may be deferred to the next fiscal planning cycle.
Need Assistance?
If you have questions about the request process or current lab offerings, please contact IT for guidance.
Important Deadline and Notification Timeline
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By July 1, IT will notify you of the approval status of your request.
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If approved, your department will receive an estimated purchase date by the first week of July.
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If not approved: IT will inform you of the next available review or planning cycle during the same notification period.
Additional Resources
Before submitting a new request, please confirm whether the software is already available in our labs:
Important links
