(Students, Faculty, and Staff)

 

 

 

 

There are multiple equipment checkout centers across campus, including the Tool Crib, Photo Lab, Video Lab, and Fashion. Intuos/Cintiq pens are checked out exclusively through the Computer Lab Checkout Center.

The Computer Lab manages student and faculty equipment checkouts using the WebCheckout system. All students are automatically assigned a WebCheckout account upon registration each semester. Currently enrolled students with a valid Otis ID may borrow equipment from designated WebCheckout Centers during their posted hours of operation.

 

The Equipment & Checkout Policy defines the terms and conditions of borrowing equipment and outlines student responsibilities while items are checked out. Students are financially responsible for all applicable fees, repair costs, and replacement charges associated with equipment checked out under their WebCheckout account.

 

Student Checkout Policy

Computer Lab Checkout Center Hours and Location

Location: Main Computer Lab, Ahmanson Building, Room 401

Checkout Hours: Equipment checkout follows the Computer Lab's normal operating hours, as detailed in the Open Access and After-Hours Access Policy.

 

Checkout Periods

Equipment checkout periods follow this schedule:

• Monday–Thursday: Equipment is due the next day by 7:00 PM

• Friday: Equipment is due the following Monday by 7:00 PM

• College Holidays: Equipment is due the next open weekday by 7:00 PM

Equipment must be returned on time. Late fees begin accruing immediately once an item is past due in the system.

 

Renewals

• Equipment may be renewed once for an additional checkout period, unless it has been reserved by another user.

• Renewals may be completed in person, by email, or by phone.

• After one renewal, the same model of equipment cannot be checked out again for 24 hours.

 

Equipment Responsibility

• All equipment is issued in working condition.

• Students must inspect equipment before leaving the lab.

• Any missing or damaged items must be reported immediately to the technician on duty and documented in the system.

• Students are responsible for the equipment while it is checked out to them.

• The Computer Lab is not responsible for data left on any device.

• Students must back up all data before returning equipment.

 

Repair and Replacement

• All equipment must be returned clean and in proper working condition.

• Students are financially responsible for any repair or replacement costs resulting from damage or loss.

• Repair costs are assessed by an approved repair service provider.

• If equipment is lost or determined to be irreparable, the borrower must either replace the item or pay the fair market replacement value.

• Replacement items must be the same model and condition, or a newer equivalent approved by the Checkout Center.

• A printed invoice will be issued through the WebCheckout system.

 

Payment Information

• Equipment checkout late fees may be paid at the Business Office Cashier, located on the 2nd floor of Ahmanson Hall, or online at:
  https://commerce.cashnet.com/cashneti/static/storefront/OTISPAYMENTS/catalog

• Additional payment instructions can be found [here].

 

Late Fees

Late fees are assessed based on equipment type:

Equipment Type	Late Fee
iPad / Tablet Kit*	$5 per day
Wacom Intuos Tablet	$5 per day
Wacom Intuos/Cintiq Pen	$5 per day
All other items	$1 per day

* Kits include accessories such as chargers, cables, adapters, cases, and manuals.

 

Holds and Delinquency

Students

• A Checkout Hold is automatically placed when any equipment becomes overdue.

• A Checkout Hold prevents students from borrowing equipment from all WebCheckout Centers.

• If equipment is not returned, repaired, or replaced within 30 days of the due date (or by the final class meeting of the semester), a Student Accounts Hold will be applied.

• A Student Accounts Hold may prevent access to grades, transcripts, and future enrollment until all outstanding balances are paid.

Staff and Faculty

• A Checkout Hold is placed when equipment becomes overdue and prevents further equipment borrowing.

• If equipment is not returned, repaired, or replaced within 30 days, the account is considered delinquent.

• Faculty delinquencies are referred to the Provost’s Office.

• Staff delinquencies are referred to Human Resources.

• Unpaid charges may be documented in annual performance evaluations.

Important Notes

• The Computer Lab cannot make exceptions to checkout policies.

• Faculty concerns should be directed to the Provost’s Office.

• Staff concerns should be directed to Human Resources.

 

Faculty and Staff Checkout Policy

Eligibility

• Currently employed faculty and staff with a valid Otis I

• Faculty and staff follow the same checkout procedures as students.

• Borrowers are responsible for all repair and replacement costs associated with equipment checked out under their account.

 

Holds and Delinquency

• A Checkout Hold is placed when equipment becomes overdue.

• If equipment is not returned, repaired, or replaced within 30 days, the account is considered delinquent:

  • Faculty delinquencies are referred to the Provost’s Office

  • Staff delinquencies are referred to Human Resources

• Unpaid charges may be noted in annual performance evaluations.

The Computer Lab cannot make exceptions to checkout policies.
Faculty concerns should be directed to the Provost’s Office; staff concerns to Human Resources.